Job Description
Job Description:
Here's the shortened version, at about 5,000 characters:
**ABOUT MASSANOIS**
Massanois is a national importer and distributor of fine wine and spirits. We represent family-owned and artisanal producers from around the world. We're a licensed wholesaler in multiple states and sell through a national network of trade partners. We are a small, hands-on organization where individual contributors own their work end to end.
**POSITION SUMMARY**
We're looking for an experienced Staff Accountant / Bookkeeper to run our day-to-day accounting. The role covers accounts payable, cash management and bank reconciliation, payroll, and month-end close support, working alongside our outside accounting firm and CFO. It's a planned succession for a long-tenured incumbent who is retiring, with a structured handoff period. It suits someone who wants breadth and autonomy and is comfortable being the person who knows where everything is.
**KEY RESPONSIBILITIES**
*Accounts Payable & Disbursements*
* Own the weekly AP cycle, including domestic ACH, wire, and foreign-currency payments.
* Review payment requests, check payee and remittance details, get approvals, and release payments through the banking platform.
* Enter and post vendor invoices, issue checks, and complete the bank's anti-fraud and positive-pay steps.
* Record recurring and non-invoiced payments found in bank activity.
* Send payment confirmations to vendors and keep organized digital records for every payment.
*Cash Management & Bank Reconciliation*
* Reconcile all operating, credit facility, and entity accounts every month, and the primary operating account almost daily.
* File monthly bank statements and send them internally and to the outside accounting firm.
* Track and schedule customs and duty-related payments.
* Serve as the day-to-day contact for the banking platform, and support bank audits and field exams.
*Payroll & Commissions*
* Process semi-monthly payroll through a third-party platform for salaried, hourly, and commissioned employees.
* Review and import expense reimbursements and commissions, and fix by hand any entries that don't carry over between systems.
* Prepare payroll journal entries. Accrue monthly sales commissions and reverse them the next period.
* Maintain payroll registers, commission schedules, and supporting documentation.
*Month-End Close & Reporting*
* Record journal entries and support the close calendar across multiple legal entities.
* Prepare AR and AP agings and inventory reports, and reconcile each to the general ledger.
* Produce general ledger reports for each entity for management and the outside accountants.
* Revalue foreign-currency payables quarterly and apply the correct FX rates when posting payments.
* Work with the outside accounting firm on monthly and year-end close, audit, and tax requests.
*Regulatory & Compliance Reporting*
* Support the compliance team on state alcoholic beverage wholesaler reports and excise filings. Provide sales and purchase data and reconcile reported figures to the general ledger. Depending on experience, you may prepare some filings directly.
* Keep records and payment support for licenses, permits, and registrations in multiple states.
*Accounts Receivable Support*
* Apply customer payments, post daily deposits, and reconcile the AR subledger to the general ledger.
* Back up the AR function during absences and busy periods. Work with the AR team on aging review, customer payment questions, and month-end cutoff.
**REQUIRED QUALIFICATIONS**
* Hands-on ERP experience entering, posting, and processing transactions and payments. SAP is strongly preferred, but experience in another full ERP system will be considered.
* 5+ years of full-cycle bookkeeping or staff accounting, ideally at a small or mid-sized company.
* Experience across AP, bank reconciliation, payroll, and month-end close.
* Experience keeping books for multiple related entities, including intercompany activity.
* Working knowledge of foreign-currency transactions, FX rates, and payables revaluation.
* Advanced Excel skills, including pivot tables, lookups, and reconciliation schedules.
* Careful documentation and methodical recordkeeping.
* Ability to work independently, keep up with recurring deadlines, and escalate issues when needed.
* Strong discretion with payroll, banking, and company financial information.
**PREFERRED QUALIFICATIONS**
* Direct SAP experience, especially in AP and payment processing.
* Associate's or Bachelor's degree in accounting, finance, or a related field.
* Experience in beverage alcohol, food and beverage, or another regulated distribution industry.
* Familiarity with state excise or regulatory reporting. We can train on industry-specific filings.
* Experience working with an outside accounting firm or fractional controller.
* Experience with a PEO or third-party payroll platform and commission-based pay plans.
**WORK ARRANGEMENT**
* Hybrid, with at least three days per week in our New York, NY office.
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Job Tags
Hourly pay, Full time, Work at office, 3 days per week